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Especially in the hospitality industry, making a timetable is quite a puzzle. Some employees work flexibly in addition to their studies or combine several jobs, others only work on fixed days. It is up to you to process this in a schedule that everyone is happy with. A tool to save money, time, and stress is more than welcome. But what do you pay attention to when choosing a staff planner? In this blog, we’ll give you five points to guide you when choosing the best staff planner.

1. Link your staff planner to other features

When choosing the best staff planner, do you also consider whether you want to have insight into more things besides the timetable? You can link many planning tools to useful extra features, such as your payroll system, your time registration system, and your cash register system. While you’re at it, you better get it right. This integration with your favorite tools saves you time, provides you with correct administration and an overview.

2. Involve your employees in your planning

Saving time is relinquishing work. Therefore, choose a tool that makes it as simple as possible for you. Your staff can also lend a hand. For example, there are planners where your employees first specify their availability themselves in the app, after which you can make a schedule in a few clicks. Your employees are so involved and you know their wishes. You no longer need to call your staff for hours. Are there any shifts open? Then you offer this via the planner. Employees can then register.

3. Give your employees constant access via the app

A good staff planner not only provides a well-filled schedule but an overview for everyone. Your employees also want to know where they stand at any time of the day. Stop using pen and paper and switch to online. By choosing an online tool that is accessible to everyone, you provide clarity. Your employees always and everywhere have access to an up-to-date schedule. This way you prevent staff from not showing up due to a miscommunication in the planning.

4. Prevent mistakes with good planning

Nothing is more shifting than a work schedule! The greater the number of changes, the more likely something will go wrong. Prevent mistakes and focus on good and fast communication. Choose a planner that lets you communicate last-minute changes directly with everyone involved. 

5. Opt for a future-proof personnel planner

What will your team look like in the future? Are you going to grow considerably? What features do you need? Maybe you work a lot more with flexible employees. Start planning for the future with a planner who thinks ahead. For example, you can go for a planning tool that allows you to schedule permanent and flexible workers together effortlessly and that also arranges new temporary workers for you. Useful, right?

Does that sound like music to your ears? The L1NDA planning tool contains all of the above options. Try L1NDA Planner for free for 2 months now. After that, you only pay if you use it. More than 3,000 companies and 70,000 employees have already preceded you.

Anna van Buuren